National Speakers Association – Arizona!

Essential information for planning corporate, industry, or association meetings and conferences...

As the voice of the speaking profession in Arizona, our chapter of the National Speakers Association is an organization of professional speakers, trainers, facilitators and consultants. We have put together this short guide to be a resource for meeting professionals - our partners in success.

To establish and maintain public confidence in the professionalism, honesty, ability and integrity of the professional speaker is fundamental to the future success of the National Speakers Association, its members, and the profession of speaking.

To this end, members of… Continue reading →

Hiring the right speaker or trainer for your company or association meeting is vital to its success. Bring in the person who does exactly what you’d hoped for – and more – and people will compliment you for months. Of… Continue reading →

Initially, your budget serves as a guideline and may need revision as estimated costs become real.

Consider ALL factors, including:

• Taxes
• Tips & gratuities
• Support materials
• Printing
• Postage
• Signs
• Name tags/badges
• Sleeping rooms
• Meeting room charges
• Food and beverage
• Audio/visual… Continue reading →

Site selection is a crucial factor in the success of your meeting. Once you know your meeting objectives, budget, program and estimated attendance, you can begin to determine the space you need for your meeting:

• Determine sleeping room needs
• Determine… Continue reading →

These are the key people when you hold your meeting at a hotel:

Sales Director/Manager — the person who “sells” the property to you as a meeting site – often your first contact at the hotel

Convention Service Professional —… Continue reading →

Food and beverage functions can make a major contribution to the success of your meeting. Besides meals, food & beverage functions can include theme events, receptions and cocktail parties, and refreshment breaks.

Theme Parties

Menus with a special theme can… Continue reading →

Depending on the type of meeting, promoting it may be as simple as sending a letter of flyer to attendees to announce what will be covered at the next meeting. Other events – a three-day educational conference, for instance- that… Continue reading →

What to look for when selecting a meeting location

Theater-style seating with no audio-visuals requires a minimum of 7 square feet a person

Theater-style seating with audio-visuals requires a minimum of 10 square feet a person

Additional space will be… Continue reading →

Here’s a Meeting Timetable to give you maximum coverage for maximum results–

Timetables vary depending on the size of the group, season, and facility used. The timetable below gives you the maximum coverage for maximum results. (For small meetings, you… Continue reading →